Employment

Administrative Clerk

• Permanent Fulltime position
• 35 hours/week

Reporting: This position reports to the Tax Administrator

Deadline to Apply: Tuesday, May 19th, at 5pm

How to Apply: Resume and cover letters can be sent to This email address is being protected from spambots. You need JavaScript enabled to view it.. 

Description Overview

The Administrative Clerk serves as the primary point of contact for residents, businesses, and stakeholders in person, by telephone and by other means (email, mail etc). This role is critical in providing professional, courteous, and efficient customer service while supporting the day-to-day administrative functions of multiple municipal departments, including but not limited to Finance, Operations, Protection Services, and Recreation.
Working in a fast-paced environment with frequent interruptions, the incumbent must demonstrate strong organizational skills, adaptability, and the ability to prioritize competing demands.

Mandatory qualifications, education and experience

• Diploma or certificate in Office Administration, Business Administration, or a related field

Ideal Qualifications, Education and Experience

• 1-2 years experience in a customer service environment
• Working knowledge of accounting software
• Experience handling cash and processing payments is required
• Previous municipal government experience

Skills & Competencies

• Exceptional customer service and interpersonal skills.
• Ability to manage multiple priorities
• Ability to handle sensitive or difficult situations professionally and confidentially
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Demonstrates organizational skills with attention to detail and accuracy
• Work well as a team or independently
• Ability to take initiative and follow through

Specific Duties and Responsibilities:

1. Customer Service & Front Counter Operations
   • Manage varying volumes of walk-in and telephone traffic in a professional, friendly and respectful manner
   • Respond to inquiries in person, by phone, and electronically; direct requests to appropriate departments
   • Process payments for municipal services, including taxes, permits and recreation programs
   • Issue receipts and maintain accurate records of transactions
   • Administer the Civic Sign Program, including applications, sign orders, record-keeping, and public inquiries
   • Issue and manage dog tags in accordance with municipal bylaws
   • Navigate incoming questions to appropriate staff where assistance cannot be provided directly
   • Assist with the mailing of tax bills and statements
   • Handle sensitive or confidential information with discretion.
   • Ensure the reception and public areas remain organized and presentable
2. Administrative Support
   • Provide clerical and administrative support to multiple departments including Finance, Protection Services, Recreation, and Operations
   • Prepare, receive, and distribute correspondence, forms, and documentation.
   • Monitor and maintain office supplies and front counter materials.
   • Maintain filing systems (electronic and paper) ensuring confidentiality and accuracy
   • Assist with scheduling and coordinating meetings if needed
   • Assist with data entry
3. Public Engagement & Communication
   • Responsible for forwarding public complaints to the appropriate department if/when received
   • Communicate effectively with the public, ensuring proper signage and information is displayed in our municipal administrative building, such as office closures and holidays
   • Support public communications by distributing notices, forms, and information materials when requested
   • Assist with registrations for recreation programs and community services when needed
   • Maintain a professional and helpful presence as a representative of the municipality

Working Conditions:

• This position functions in a dynamic, high-volume setting with frequent interruptions and evolving priorities, requiring flexibility, sound judgement and the ability to manage tasks simultaneously.
• Occasional requirement to handle difficult or sensitive situations with the public.
• This position works regular office hours.

Compensation:

This position offers a salary range of $48,000–$55,000, based on the candidate’s qualifications, experience, and education.

Resume and cover letters will be accepted until Tuesday, May 19th, at 5pm and can be sent to This email address is being protected from spambots. You need JavaScript enabled to view it.. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The Municipality of Argyle is an equal opportunity employer. The Municipality of Argyle is committed to the principles of the Accessibility Act. As such, we strive to make our recruitment, assessment, and selection process as accessible as possible and provide accommodations as required for applicants with disabilities.

We thank all applicants for their interest, however, only those under consideration will be contacted for an interview.

All employment opportunities within the Municipality of Argyle will be posted here as they become available. The Municipality of Argyle is an equal opportunity employer.

For more information about employment resources and job postings in the area, please contact:

Nova Scotia Works (CDENE)
Dawn Doucette - Career Practitioner

1 Slocumb Dr
Tusket, NS 
B0W 3M0 
Phone: 902-648-0573